1. Set up the contract for invoicing
Open the contract (when creating or editing it) and go to the "Billing information" step:
For "What do you want to generate for this contract?", choose "Rent invoices" (the other options being "Debit notes" and "Notices").
Check the "Invoice issuer".
The "Tenant the invoices will be addressed to" field uses the contract's tenant.
Add a "Client reference" if you wish (it appears on every invoice).
Confirm the "Billing address" (by default, that of the rented property).
Optionally add an "End note": this text appears on all invoices for this tenant.
Click "Save".
Then, in the "Rent" step, you can add and customize VAT on the rent (and variable rent) via "Personalize VAT". In the "Charges" step, VAT can also be added per provision or lump-sum.
💡 If a tenant rents several properties and you want a single invoice for all of them, group those properties into one contract.
2. What appears on a rent invoice
The invoice includes most of the amounts due for the period: rent, variable rent, cost lump-sum, reductions and free periods, indexation or reassessment corrections, late-payment interest, exceptional management fees, and charge settlements (amounts already invoiced are not charged twice).
Some amounts appear on a second page, the "Notice", and are not exported to accounting (they simply inform the tenant of the payment to make): cost provisions, rental guarantee, initial balance, repayment-plan amounts.
📌 Amounts due in the "Other" category are never included in invoicing.
3. Generate the invoices
Generation is done from the "Sales invoices" menu → "Generate invoices" → "Rent invoices". For the step-by-step details (selecting contracts, period, overview, sending), see: How do I generate sales invoices on Smovin?.
4. Manage an invoice that's already generated
Your invoices are available in "Sales invoices" and on the page of each relevant contract. On an invoice, click the three dots ⋮ to:
"Modify" certain non-essential details (reference, bank account, date, due date… but not the amount);
"Send" the invoice, or "Mark as sent" if it was sent outside Smovin;
"Cancel with credit note": this generates a credit note of an equivalent amount and lets you re-invoice the same period. ⚠️ This action is only for correcting an invoicing error; it has no effect on the tenant's balance. For a credit note visible in the balance, use a custom sales invoice;
"Delete invoice": only the last generated invoice can be deleted.
💡 To check that everything is invoiced, open the contract's balance: each amount due shows the status "To invoice" or "Invoiced".