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How do I generate sales invoices on Smovin?

Smovin generates your sales invoices from the rent due or from amounts you choose. You can create them in bulk and send them directly to your tenants.

Written by Pauline Marchand

📌 Generation is only possible for contracts whose rent invoicing is enabled.
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Open the generation

  1. In the left-hand menu, click "Sales invoices".

  2. At the top right, click "Generate invoices". The "New sales invoice" window opens.

  3. Under "Invoice type", choose "Rent invoices" (rent and provisions/fees) or "Custom sales invoices" (amounts of your choice), then click "Next".

A. Rent invoices

  1. Select an "Owner" (a specific owner, or all owners) and add a "Description" if needed.

  2. In the contract list, tick the ones to invoice (or "Select all elements"). Each row shows the "Last invoiced period" and the "Period to invoice" ; adjust it with the ← → arrows. A bell in the "Info" column indicates that indexation is possible on that contract.

  3. Click "Next".

  4. On the "Overview" screen, check each invoice (contract, period, due date, amount), click the PDF icon to preview, adjust the invoice date if needed, and set the "Send immediately" toggle per row. Click "Next".

  5. At the sending step, check the recipient ("Email recipient" / "Letter recipient", with Cc/Bcc) and the pre-filled message. Click "Confirm and send", or "Confirm" to generate without sending right away.

B. Custom sales invoice

  1. Under "Select contract", choose the contract.

  2. Fill in the "Subject" and the "Description".

  3. In the list of uninvoiced amounts due (columns Description, Date, Amount), tick the ones to invoice.

  4. To invoice an amount that doesn't exist yet, click "Add a transaction" : it is created and added to the tenant's balance.

  5. Continue to the "Overview" and send as above.

💡 You can also generate electronic invoices (e-invoicing) and send them through that channel: enable the feature in the settings.

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