In some cases, you may need to generate a one-off invoice, outside of the periodic rent invoicing process.
This is only possible for contracts for which rent invoicing has been enabled.
To generate this invoice, go to the Management tab and select Sales Invoices.
Click on the "Generate Invoices" button. Two options are available to you:
Generate rent invoices: This option allows you to generate all periodic rent invoices.
Generate customized sales invoices: This option allows you to generate a unique invoice/credit note for the contract and amount of your choice.
To generate the invoice:
Select the contract for which you want to generate an invoice.
Add a description.
Select the amounts due that you want to invoice: the proposed amounts are those due from the tenant's balance that have not yet been invoiced. You can also add a new amount due from this page by clicking on 'Add a transaction'. This amount will automatically be added to the tenant's balance.
Once your selection is complete, confirm to access a summary screen allowing you to:
Customize the invoice date.
Add a client reference.
Add a final note.
Modify the due date.
Preview the invoice PDF.
At the last step, you can also send the invoice by email or letter to the tenant.