By encoding them, you keep all your expenses in one place, and Smovin can include them in your charge settlements and in the split between tenant and owner.
Steps
In the left-hand menu, click Purchase invoices.
In the top right, click Add a purchase invoice. A 3-step window opens.
Step 1/3 — Invoice information
Add the invoice file: drag it into the drop area, or click Select a file.
Enter the Amount excl. VAT and select the VAT rate. If the invoice has several rates, click Add a new line.
Enter the invoice Date.
Set the relevant Period: use a shortcut (Current month, Current quarter or Current year), or enter the start and end dates.
Choose or create a Category, then fill in the Supplier, the Invoice number and a Description if needed.
Click Next.
Step 2/3 — Assignment
Under Property/properties or building(s), select the relevant property or building, then click Next.
Step 3/3 — Allocation
Indicate who bears the invoice: Tenant, Owner or Shared.
Choose the Regularisation method: Request payment now or Add to the annual settlement.
Click Save.
Who to assign the invoice to?
To the owner: the amount is recorded and added to the invoices of the relevant unit or building.
To the tenant, with two options:
Request payment now: enter the expected payment date and the relevant contract, then click Save. On the next screen, you can notify the tenant via Notify the tenant.
Add to the annual statement: the amount appears in the Invoices tab and will be used later to generate the annual statement.
To the owner and the tenant: split the amount according to the suggested allocation key, or enter an amount manually. For the tenant's share, you again choose between immediate payment or adding to the annual statement.