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How do I add a purchase invoice?

Record your invoices (water, maintenance, building management, repairs…) in Smovin to centralise your expenses and prepare your charge settlements.

Written by Pauline Marchand

By encoding them, you keep all your expenses in one place, and Smovin can include them in your charge settlements and in the split between tenant and owner.

Steps

  1. In the left-hand menu, click Purchase invoices.

  2. In the top right, click Add a purchase invoice. A 3-step window opens.

Step 1/3 — Invoice information

  1. Add the invoice file: drag it into the drop area, or click Select a file.

  2. Enter the Amount excl. VAT and select the VAT rate. If the invoice has several rates, click Add a new line.

  3. Enter the invoice Date.

  4. Set the relevant Period: use a shortcut (Current month, Current quarter or Current year), or enter the start and end dates.

  5. Choose or create a Category, then fill in the Supplier, the Invoice number and a Description if needed.

  6. Click Next.

Step 2/3 — Assignment

  1. Under Property/properties or building(s), select the relevant property or building, then click Next.

Step 3/3 — Allocation

  1. Indicate who bears the invoice: Tenant, Owner or Shared.

  2. Choose the Regularisation method: Request payment now or Add to the annual settlement.

  3. Click Save.

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