In Smovin, the rental guarantee is recorded in two separate places, depending on the purpose:
in the contract information (when creating the contract or via Modify) → for reference, with no impact on the balance;
in the Financial tab → so it is included in the calculation of the tenant's balance.
This article covers the second case: recording the guarantee in the Financial tab so it appears in the balance, at the start and end of the lease. For the descriptive part, see How to add rental guarantee details.
To reach the Financial tab: from your dashboard, click the Contracts tab, then the relevant contract, then the Financial tab.
At the start of the lease
Two actions are needed: record the expected amount, then the payment received.
1. Add the amount to receive
In the Financial tab, click Add a transaction, then Amount due.
Select Amount to receive.
Enter the guarantee amount, the date it is due, and select Rental guarantee as the type of amount due.
2. Add the incoming payment
If your bank account is not connected to Smovin (or if the contract started before your management in Smovin): record the payment manually. Click Add a transaction, then Payment, and enter the amount paid, the date and the payment method.
If your bank account is connected to Smovin: nothing to do. The payment is automatically assigned to the contract as soon as it appears in your account, or offered in your payments to assign.
At the end of the lease
Case 1: the tenant gets the full guarantee back
Simply reverse the start-of-lease actions.
Add the amount to refund: click Add a transaction, then Amount due, select Amount to refund, enter the amount to return (the full guarantee) and the date.
Add the outgoing payment: once the refund is made, click Add a transaction, then Payment, select Outgoing payment, and enter the amount refunded and the date.
Case 2: the tenant owes costs following the inventory of fixtures
One additional action is needed.
Add the amount to refund: Add a transaction → Amount due → Amount to refund, enter the full guarantee and the date.
Add the costs as an amount to receive: Add a transaction → Amount due → Amount to receive, enter the costs owed by the tenant and the date.
Add the outgoing payment: once the difference is refunded to the tenant, Add a transaction → Payment → Outgoing payment, enter the amount refunded and the date.
Then reconcile these three amounts to return to a balance of 0.
Example: €1,000 guarantee → €1,000 amount to refund. €500 costs after the inventory → €500 amount to receive. You refund the difference, i.e. €500 → €500 outgoing payment. Balance: 1,000 − 500 − 500 = 0.
💡 To understand the balance, see How does a contract's balance work.